HIAA Board Meeting

May 13th

Aaron, ron, alina, luke, ian, amber

Agenda
-events
-recent history - benches
-wash house
-finance

Meeting called to order- 7:30 pm

Minutes from last meeting read.
Aaron moves to accept.
Accepted

EVENTS-
-Sw. Thurs – 22nd
-Kevin Mitchell gig has been cancelled due in part to lack of a sound guy –Luke has been using the Blues system, perhaps he and Aaron can spend an afternoon with Michael L. and Ian so they can confidently use the Blues gear
-Luke says we should continue to focus on fund-raising for our own system.
            -burgers again- Ian: burgers, Alina: salad, Amber: apple crisp
-that’s about it for a while for events
-Karmetic Underground booked for June 26th
-Phil Slow/ Josh Spears are interested in the August long weekend for a party
            -discussion about security and RCMP relations
            -our liability and responsibilities
            -capacity – 425- unlicensed
            -242- licensed
            -121 – concert - licensed
            -142 – dance – licensed

-Luke- has been in touch with a hip-hop group from Seattle ‘Common Market’
            -what can we offer for a guarantee? $500?
            -maybe early July
            -Luke will be in touch with them

TABLES- Ron
-7 13’ long, planed, sanded wood
-Sean Kennedy, Tim Biggins, and Joss Biggins built them with Ron
-Tim wants $478 –less a trade for his billboard
-Ron moves that HIAA pay Tim Biggins
-Amber reminds Ron that the board clearly stated that any spending above $250 requires Board discussion and approval; that these things need to be communicated clearly before Ron goes ahead
-generally we agree that the tables may be useful, but the decision to spend approx. $500 on them at this time isn’t (wasn’t) likely to receive Board approval
            -Vote – 1 for: 5 against

WASH HOUSE
-things going well, everything working. Heat is off
-vanities are rotted out due to humidity
            -dehumidifiers required but expensive
-re-grout both showers- Owein W.
            -est. $200 labour plus materials- we have leftover tiles, grout etc.
-replace vanities - $130 each- Aaron asks if we can get them locally
-approve $300 for vanities
-approve $200 for tile work
-disinfectant and towels from janitor’s warehouse $100
-Ron moves we approve $600 spending to get Wash House ready for busy summer season, seconded by Aaron. Unanimous

FINANCIAL REPORT
-$1330 profits from Blues
-Yasumi getting organized with the books, soon to have monthly reports

Next Meeting – June 3rd